18 January, 2007 Board of Directors meeting minutes

A Board of Directors meeting occurred on the 18th of January at Oscar Canonigo's home convening at 6pm. Board of Directors present for the meeting was: Oscar Canonigo, Ephraim Vergara, John O'Dell and Bruce McIntosh.

1. Upcoming Valentine's party - The following concerns were discussed: Staff/committee on events - Oscar was asking for volunteers to take tickets at the door. It should not be required because tickets will not be sold at the door and tickets will be gathered at the Buffet line. Games were discussed and everyone in attendance agreed they should happen; still working on who will manage them. Since we had a poor membership drive during the Xmas party, Oscar would like membership applications to be distributed during the party. Program - In progress except for the items discussed; emcee, singers, games, guest of honor (Oscar waiting to hear back from individuals). Emcee / Co-Emcee - Bruce volunteered to email Father Dondon and ask if he could emcee the entire event. Fallon Fil-Am - Fallon club going to attend; they have been given a block a tickets to sell. 20 tickets have all ready been sold.

2. 2007 Christmas Party Venue - Because of the problems and cost encountered this year with the Dayton Golf club, options are being looked at. John provided information about the Plaza Hotel in Carson, the Carson Valley Inn at Minden and the Ormsby Hotel in Carson. Pros and cons were discussed to include prices, size and location. The Ormsby House will not commit for Xmas 2007; will check back for Xmas 2008. Plaza hotel meets most of the requirements, except it would cost over $1000 just for the room with a dance floor. Carson Valley Inn has good prices and size; the location was the only thing not liked. Bruce proposed that the board look at Casino Fandango before committing to CVI. John is going to get some information so the board can make a decision of the venue for the 2007 Xmas party.

3. Get a Tax ID Number EIN - Oscar provided the board with some information for obtaining a Tax ID. This will help when soliciting for donations. It was voted that $75.00 will be given to Fountainhead Associates to help with the filing and a $105.00 cost to the Nevada Secretary of State. Patty Romanelli of Sierra Bookkeeping will donate her time to complete form 501-C3, form 1023 and other IRS requirements. Oscar will provide her with the association by-laws and constitution. Another IRS requirement is names and positions are required. It was agreed to submit: President - Oscar Canonigo; Secretary - Bruce McIntosh; Treasurer - John O'dell; for Directors - Ephraim Vergara; Edgardo Gantan; Richard Galimba; Vee Watkins. It will take about 6 to 7 months.

4. 2007 Activities - Nevada Day parade; picnics; carwash; garage sale; sports; Christmas caroling; community volunteer involvement. Oscar would like to see the members of the organization get more involved so that we can accomplish some of the above activities. One of the biggest the board of directors would like to accomplish this year is the Nevada Day parade. Oscar asked if anyone knew when registration deadlines are, requirements for floats, etc. Bruce volunteered to look into it and email the information to board members. Another activity that was brought up is elections. A new Board of Directors needs to be elected this August. Need to get this information out in hopes that others will volunteer to be board members/association officers.

Meeting adjourned at 7:05pm.

21 October, 2006 Board of Directors meeting minutes

A Board of Directors meeting occurred on the 21st of October at Kim & Wilbert Empeno's home. Board of Directors present for the meeting was: Oscar Canonigo, Edgie Gantan, Jaimarie Dagdagan, Bingo Lupena, Ephraim Vergara, Vee Watkins, John O'Dell and Bruce McIntosh. The following items were covered:

1. The date of the annual Christmas party will be December 09, 2006. Ticket prices will be $35.00 for adults and $12.00 for children, 6 to 12 years old. Children 5 and below are Free.

2. The first Christmas Caroling practice will be held: Oct 28, 6 PM to 7 PM at De Leon's house in Dayton. Dee will notify the Carolers to let them know of the date and time. We currently have the following members as carolers for this year: Kim, Addie, Andy, Josie, Zena, Gloria, Vee, Daisy, Maria, Elsie, Delia, Bingo, Ephraim, Edgie, Mely, Oscar, Grace, Larry, DonDon, Betty, Richard. If you want to help sing this year, contact Vee Watkins.

3. The following dates have been agreed upon that Xmas Caroling will be offered. Jaimarie will be putting together the schedule of when and where while contacting those that want the Christmas Carolers to come by: Nov 18, 19, 25, Dec 2. 3, and 10 if needed.

4. Father DonDon DeLeon asked if the club could participate in Simbang Gabi this year. It was decided that members would help out on the 18, 19 & 20th of December. Mass will start at 6:00 PM and should last for 1 hour. If you want to help out, contact Oscar or Father DonDon.

5. Oscar wants to call a meeting on Dec 1st. The purpose of the meeting is to plan for the Xmas party. It should be a short meeting. It will be held at Oscar's house starting between 6 & 6:30 PM. It will be a potluck affair.

5 August 2006 Board of Directors meeting minutes

The Board of Directors had a meeting on the 5th of August at Oscar Canonigo's home. Oscar Canonigo, John O'Dell, Jaimarie Dagdagan, Bingo Lupena, Ephraim Vergara, Vee Watkins, Minda Scholl and Bruce McIntosh were present at the meeting.

The meeting started around 4:00pm. The first item on the agenda was this year's scholarship awards. Four of the students that submitted applications met all of the terms and conditions. It was decided by the board to approve all four students for scholarships. The scholarship fund currently has $900 in it while the general fund has over $3,500. It was voted by the board members to transfer $700 from the general fund and award each student a $400 scholarship. Scholarships were awarded to: Alvin R. Vergara, Western Nevada Community College; Catherine P. Lupena, University of Nevada, Reno; Abigail P. Lupena, Western Nevada Community College; and Stephanie M. Scholl, Western Nevada Community College.

Membership dues and records was the next item on the agenda. Bruce McIntosh provided the Chairman with a spread sheet of members' dues over the last 6 years. He passed it on to John O'Dell. The spread sheet shows that the board has a problem with receiving dues and member information. The main reasons are poor record keeping over the years and members not paying annual dues. Oscar has asked that Bruce and Ephraim look at creating a membership card. The board decided to waive any 2006 members' dues. 2007 dues for all previous members and new members while need to be paid by the 31st of January, 2007. Annual dues will be accepted in December 2006. The Annual Christmas party would be the best time so that an application can be filled out to update member information for collecting the dues. Oscar is going to put together a committee to call members to update member information and remind them that dues need to be collected.

Next on the agenda was the Annual Christmas party which is going to be the 16th of December. Oscar is looking for volunteers to start planning. A deposit was left with the Dayton Valley Golf course last year. It was decided by the board to have it there this year. John O'Dell is going to start checking for menus and cost. Bruce was asked to start putting together tickets for the event. The doors will open at 6:00pm with dinner to be served at 7:00 and to end at 12:00.

Richard Galimba wasn't present to provide the status of possibly dissolving the organization and then restarting it so that we can apply as a non-profit organization so that we can solicit companies for tax-write off donations. If we were to apply, official books and membership lists have to be submitted; are current books and lists are in terrible shape that we might not be approved. This item will be brought up during the next meeting.

A possible fund raising project was the next item. It was decided to start planning for a garage sale and possibly a car wash. A tentative date of Sept 16th was decided on. Because very few cars use the parking lot behind the Kabayan Multi-Mart on weekends, it was decided to have the garage sale/car wash there. Oscar is going to check with the owners of the property to see if we can use the parking lot. Members need to start looking for stuff in there attics, basements and garages that they can donate for the garage sale. We need members to volunteer to help with the garage sale and car wash.

Next on the scheduled agenda was the Annual Christmas Caroling. This is our biggest fund raising project each year. Committee members need to start planning who is going to participate, when practices will be held, develop an itinerary of when and where the caroling will be held and soliciting of donors. Vee volunteered to manage the program with Bingo, Ephraim and Jaimarie helping. We will need more singers. If interested, contact Vee Watkins.

The last item was miscellaneous business. One topic brought up was to start planning for a Christmas souvenir program and soliciting for ads. Oscar is gong to start looking into this. The other item was to make sure that the Nugget has been reserved for the Valentines party, which should be held on the 10th of February. John is going to make sure they still have our reservation on the books.

The meeting was finished around 5:00 pm. It was decided to hold another meeting on the 2nd of September. Oscar will call all board members on the 1st to remind them of the meeting.

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This page was last updated on: January 25, 2007